Accounting
How-to articles on the setup and use of key screens for General Ledger, banking, A/R, A/P, reports, and maintaining employee records in Accounting.
General Topics
General Ledger - Journals
- Isolating and Reversing a Batch
- Printing the Journal Credit/Debit (CR/DR) Report
- Searching for a Period
- Year-End Checklist (Accounting and Payroll)
- Exporting Journals
- Using the Grid Search, Search Filters, and Filter By Range (Journals)
- Removing the Grid Search, Search Filters, and Filter By Range
- Viewing Schedules from the Journals screen
- Printing Journals
General Ledger - Schedules
Cash and Bank > View Check Register
General Ledger > General Ledger
- Modifying the Yearly Forecast
- Creating a New General Ledger Account
- Marking an Account as Count Allowed
- Modifying the Monthly Forecast
- Filtering the Grid by Departments (General Ledger)
- Assigning a Department in the General Ledger
- Splitting an Account
- General Ledger: Account Detail, History, and Schedules
- Create a New Sales General Ledger Account
- Create New GL Accounts for Cost of Sales
- Inputting Reporting Accounts
- Editing the Unit Amounts
- Set up a Financial Statement Account
- Changing a Control Type
- Export the General Ledger
Monthly > Financial Statement
General Ledger > Post Vehicle Sales
- Posting a Deal
- Add a We Owe to a Posted Deal
- Preventing Deal Editing
- Reversing a Posted Deal
- Viewing the Deal (Post Vehicle Sales)
- Marking a Deal as Posted (Post Vehicle Sales)
- Allow Deal Editing
- Calculating Commission (Post Vehicle Sales)
- Exporting the Grid (Post Vehicle Sales)
- Exporting the Deal Posting
- Viewing Open Repair Orders (Post Vehicle Sales)
- Edit the Posting of a Deal
Accounts Payable >Vendors
- Putting a Vendor on Hold
- Assigning an A/P Account (Vendor)
- Assigning a Discount
- Assigning the Day Due for Cutting A/P Checks
- Edit Vendor to Print A/P Checks
- Assigning a P/O Account (Vendor)
- Marking a Vendor for 1099
- Creating and Updating a Vendor (Accounts Payable)
- Inputting the Net Days
- Vendor A/P Terms
Maintenance > Parts Account Codes
Accounts Receivable > Receipt Book Report
Maintenance > Journal Maintenance
Monthly > Post Automatic Entries
Miscellaneous > Customer Merge
General Ledger > Schedule Reconciliation
Cash and Bank > Check Register Report
Accounts Payable > Purchase Orders
Accounts Receivable > Customers
- Adding Additional Addresses (Customer Record)
- Add a VIN number to a Customer Record
- Creating a Vendor Record from a Customer Record
- Establishing a Ticket Limit
- Establishing an A/R Limit
- Assigning Parts and Service Codes (Customers)
- Flagging a Customer (Service or Accounting)
- Deactivating a Customer
- Assigning a Price Code (Customers)
- Viewing and Exporting a Customer’s A/R History
- Assigning Parts and Service Discounts (Customers)
Cash and Bank > Reconcile Checking Accounts
Maintenance > Service Account Codes
Maintenance > Financial Statement Maintenance
Miscellaneous > Title Tracking
Maintenance > Daily Report Maintenance
General Ledger > Manual GL Posting
Maintenance > Employees
- Assigning Positions
- Modifying Rate Levels for a Technician
- Changing a Log-in Email (Employee Record)
- Assigning a Commission Schedule
- Creating and Editing an Employee Record
- Resetting an Employee’s Password
- Terminate an Employee (Payroll and Accounting)
- Assigning Permissions and Roles (Employees)
- Assigning a Manager (Employee Record)
- Inputting the Default Hourly Rate for Technicians
- Sending the Email Invite
- Reactivate an Employee Record
- Linking to a Customer Record (Employees)
- Inputting DCS ID Information
- Assigning Companies
- Hide/Un-Hide Social Security and Drivers License numbers
- Assigning Skill Levels to a Technician
- Marking to Include in Lists (Employees)
- Export Employee Information
Maintenance > Payment Types
Maintenance > Schedule Maintenance
Monthly > Open/Close Periods
Maintenance > Bank and Checking Maintenance
Maintenance > Roles
Cash and Bank > Manual Checks
Accounts Receivable > Receipt Book
Maintenance > Vehicle Sales Maintenance
- Creating Fixed Entries (Vehicle Sales Maintenance)
- Add a New Make or Model to a Deal Posting Template
- Creating a Deal Posting Template
- Structuring the Deal Posting Order
- Deleting a Deal Posting Template
- Adding Products to a Deal Posting Template
- Adding Lenders to the Vehicle Sales Maintenance Screen