General Ledger Report
Deep Analysis of Account Activity
The General Ledger Report provides a comprehensive, line-by-line breakdown of account activity for all or selected accounts within a specified period. Users can generate the report for all accounts, a specific range of accounts, or by selecting individual accounts as needed.
The report displays each account’s beginning balance, current month activity, year-to-date totals, and detailed descriptions for every transaction. This format is designed to provide users with a comprehensive view of financial movements across accounts, enabling in-depth analysis of balances, transaction history, and financial trends.
Benefits:
- Investigating Account Balances: Ideal for tracing the origin, nature, and changes in any account’s balance over time.
- Comprehensive Financial Review: Used when a full, detailed review of all accounts and their activity is required—such as during month-end or year-end close.
- Error Detection and Correction: Helps identify and resolve discrepancies, mispostings, or unusual activity within any account.
- Executive or Management Reporting: Useful for providing leadership with a complete financial snapshot and supporting strategic decision-making.
Who Uses the General Ledger Report, How Often, and Why
|
Office Manager |
Monthly, as needed |
Reviews all account activity for accuracy, supports reconciliation, and prepares for audits. |
|
Controller |
Monthly, quarterly, audits |
Oversees financial compliance, analyzes account balances, and ensures accurate financial reporting. |
|
Accounting Clerk |
Weekly to monthly, as needed |
Traces transactions, posts entries, and investigates discrepancies in account balances. |
|
General Manager |
Monthly, quarterly |
Reviews overall financial position and account summaries for high-level oversight and decision-making. |
|
Fixed Ops Director |
Occasionally |
Checks account activity related to service/parts operations and investigates specific balances. |
|
Payroll Administrator |
Monthly or during payroll reviews |
Verifies payroll-related account activity and supports audit preparation. |