Writing a Check (Users with Multiple Banks and/or Accounts)

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Accounting > Cash and Bank > Manual Checks

For users with multiple banks and/or accounts

Inside the Bank Selection Screen:

1. Select a bank from the Banks list.

2. Select a bank account from the Accounts list.

3. Click the [Continue] button.

Within the Manual Checks Screen:

4. Input the Payee’s number that is to be used on the check.

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Click the magnifying glass in the first field to search for the Payee’s Customer or Vendor number.

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Click the magnifying glass in the second field to search for the Payee’s Customer or Vendor name.

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Click the Payee hyperlink to create a new payee.

∟ Please see the “Manual Checks” section for further details on Creating a Customer and Creating a Vendor.

5. Mark the Need 1099 checkbox, if applicable.

∟ If the Need 1099 checkbox is marked, click the Box dropdown and select the 1099 box number.

∟ If the Need 1099 checkbox is marked, input the Tax ID.

6. Input a Description for the check.

7. The Reference/Check number will populate if set up in Accounting > Maintenance > Bank and Checking Maintenance.

∟ If not, input the check number.

8. Input the Federal Tax Withheld, if applicable.

9. Input the State Tax Withheld, if applicable.

10. Click the calendar and select a date to modify the Transaction Date, if applicable.

11. Double-click in the Account field inside the posting grid and input the account number for which the check will be expensed.

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Click in the Account field and press the [Tab] or [Enter] key to search the Browse Accounts grid, and click on the corresponding account.

12. If the account selected is controlled, input the Control number.

13. Input the amount that will be expensed from the account in the Amount field.

14. If applicable, the user may mark the 1099 checkbox on the individual lines on the check.

a. If the 1099 checkbox is marked, input the Box number.

15. When ready, click the [Print] button in the Action Ribbon.

16. Click the [Yes] button to the Print Check prompt: “Do you want to print this check?”

17. Input how many check copies to print in the Print Copies window and click the [OK] button, if applicable.

a. If no copies are needed, click the [Do not print check copies] button.

18. Click the [Print] button to the Printing prompt: “Printing in progress: Confirm printing?”

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