The Chart of Accounts Report provides a complete listing of all accounts in the dealership’s financial system, including account numbers, descriptions, types, and key attributes such as split percentages, schedule codes, debit/credit indicators, and control numbers.
The Chart of Accounts Report is primarily used for structure validation, audit preparation, and system maintenance, not for daily transaction review. It’s a foundational report that supports accurate financial reporting and compliance.
When to Use It:
- Account Structure Review: Ideal for verifying account setup and confirming that accounts are correctly classified for financial reporting.
- Audit and Compliance: Used during audits to provide a full account listing and validate account integrity.
- System Setup or Maintenance: Helpful when adding new accounts, updating descriptions, or validating account ranges.
- Financial Analysis Preparation: Ensures account structure is correct before running detailed financial reports.
- Export for External Use: When sharing account lists with auditors, consultants, or for integration with other systems.
Who Uses the Chart of Accounts Report, How Often, and Why
Navigate to: Accounting > Reports > Chart of Accounts
Choose Parameters
This section clarifies the parameters outlined in this report. For additional details that apply to all reports, please refer to the Common Report Features article.
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Select Financial Optional. Select a financial statement (such as GM Financial Statement) to align accounts to that financial structure.
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Beginning Account Enter the first account number to include in the report.
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Ending Account Enter the last account number to include in the report. ZZZZZZZ includes all accounts after the beginning account.
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Sort By Determines how accounts are ordered.
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Account Number
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Account Description
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