Accounting
How-to articles on the setup and use of key screens for General Ledger, banking, A/R, A/P, reports, and maintaining employee records in Accounting.
General Ledger - Journals
- Isolating and Reversing a Batch
- Printing the Journal Credit/Debit (CR/DR) Report
- Searching for a Period
- Year End Checklist (Accounting and Payroll)
- Exporting Journals
- Using the Grid Search, Search Filters, and Filter By Range (Journals)
- Removing the Grid Search, Search Filters, and Filter By Range
- Viewing Schedules from the Journals screen
- Printing Journals
General Ledger - Schedules
- Exporting Schedules
- Viewing Journals from the Schedule screen
- Using the Grid Search, Search Filters, and Filter By Range (Schedules)
Cash and Bank > View Check Register
- Printing a Check Copy
- Exporting the Grid (View Check Registers)
- Customizing the Grid (View Check Registers)
- Using the Grid Search (View Check Register)
- Voiding a Check (Accounting)
- Voiding and Reprinting a Check
- Positive Pay
- MICR Check Printing
General Ledger > General Ledger
- Modifying the Yearly Forecast
- Creating a New General Ledger Account
- Marking an Account as Count Allowed
- Viewing a General Ledger Account’s History
- Modifying the Monthly Forecast
- Filtering the Grid by Departments (General Ledger)
- Assigning a Department in the General Ledger
- Splitting an Account
- Viewing a General Ledger Account’s Detail
- Create a New Sales General Ledger Account
- Create New GL Accounts for Cost of Sales
- Jumping to an Account (General Ledger)
- Inputting Reporting Accounts
- Editing the Unit Amounts
- Set up a Financial Statement Account
- Changing a Control Type
- Export the General Ledger
Monthly > Financial Statement
- Unlocking a Period (Financial Statement)
- Printing the Financial Statement
- Submitting the Financial Statement to the OEM
- Calculating the Monthly Financial Statement
- Run a Financial Statement
General Ledger > Post Vehicle Sales
- Posting a Deal
- Add a We Owe to a Posted Deal
- Preventing Deal Editing
- Reversing a Posted Deal
- Viewing the Deal (Post Vehicle Sales)
- Marking a Deal as Posted (Post Vehicle Sales)
- Allow Deal Editing
- Calculating Commission (Post Vehicle Sales)
- Exporting the Grid (Post Vehicle Sales)
- Exporting the Deal Posting
- Viewing Open Repair Orders (Post Vehicle Sales)
- Edit the Posting of a Deal
Accounts Payable >Vendors
- Putting a Vendor on Hold
- Assigning an A/P Account (Vendor)
- Assigning a Discount
- Assigning the Day Due for Cutting A/P Checks
- Edit Vendor to Print A/P Checks
- Assigning a P/O Account (Vendor)
- Marking a Vendor for 1099
- Creating a Vendor (Accounts Payable)
- Inputting the Net Days
- Vendor A/P Terms
Maintenance > Parts Account Codes
Accounts Receivable > Receipt Book Report
Maintenance > Journal Maintenance
Monthly > Post Automatic Entries
Miscellaneous > Customer Merge
General Ledger > Schedule Reconciliation
Cash and Bank > Check Register Report
Accounts Payable > Purchase Orders
- Printing a Purchase Order
- Posting a Purchase Order
- Voiding an Unposted Purchase Order
- Creating a Purchase Order (Accounts Payable)
- Approving a Purchase Order
- Paying a Sublet
Accounts Receivable > Customers
- Adding Additional Addresses (Customer Record)
- Add a VIN number to a Customer Record
- Creating a Vendor Record from a Customer Record
- Establishing a Ticket Limit
- Establishing an A/R Limit
- Assigning Parts and Service Codes (Customers)
- Flagging a Customer (Service or Accounting)
- Deactivating a Customer
- Assigning a Price Code (Customers)
- Viewing and Exporting a Customer’s A/R History
- Assigning Parts and Service Discounts (Customers)
Cash and Bank > Reconcile Checking Accounts
Maintenance > Service Account Codes
- Creating a Service Account Code
- Deactivating a Service Account Code
- Updating the default Price Codes on an Account code
Maintenance > Financial Statement Maintenance
Miscellaneous > Title Tracking
Maintenance > Daily Report Maintenance
- Creating a Doc Report (Daily Report Maintenance)
- Exporting a Doc Report Setup
- Assigning a Department to a Doc Report
- Add new Accounts to the Daily Report
- Copying a Doc Report
- Deleting a Doc Report (Daily Report Maintenance)
General Ledger > Manual GL Posting
- Saving a New Posting
- Importing a Saved Posting
- Year End Posting. 13th Month Financial.
- Deleting a Saved Posting
- Saving a Previously Saved Posting
- Exporting a Posting
- Posting a Manual GL Entry
- VW / Audi - Warranty Credits
- Import Posting Wizard
- Warranty Credits Import
Maintenance > Employees
- Assigning Positions
- Modifying Rate Levels for a Technician
- Changing a Log-in Email (Employee Record)
- Assigning a Commission Schedule
- Creating and Editing an Employee Record
- Resetting an Employee’s Password
- Terminate an Employee (Payroll and Accounting)
- Assigning Permissions and Roles (Employees)
- Assigning a Manager (Employee Record)
- Inputting the Default Hourly Rate for Technicians
- Sending the Email Invite
- Reactivate an Employee Record
- Linking to a Customer Record (Employees)
- Inputting DCS ID Information
- Assigning Companies
- Hide/Un-Hide Social Security and Drivers License numbers
- Assigning Skill Levels to a Technician
- Marking to Include in Lists (Employees)
- Export Employee Information
Maintenance > Payment Types
- Creating a Cash Payment Type
- Creating an Internal Payment Type
- Creating a Manual Credit Card Payment Type
- Deleting a Payment Type
- Creating an Online Payment Type
Maintenance > Schedule Maintenance
- Creating a Schedule
- Changing the Schedule Type
- Deleting a Schedule
- Scheduling an Account
- Changing the Balance Type
Monthly > Open/Close Periods
Maintenance > Bank and Checking Maintenance
- Adding a Bank (Bank and Checking Maintenance)
- Modifying the Next Check Number
- Deactivating a Bank Account
- Adding a Bank Account (Bank and Checking Maintenance)
- Changing Printers (Bank and Checking Maintenance)
- Require Void Reasons (Accounting)
Maintenance > Roles
Cash and Bank > Manual Checks
- Creating a Customer (From Cash and Bank)
- Creating a One-Time Payee
- Creating a Vendor (From Cash and Bank)
- Writing a Check (Users with Only One Bank and One Account)
- Writing a Check (Users with Multiple Banks and/or Accounts)
Accounts Receivable > Receipt Book
- Completing the Daily Deposit (Receipt Book)
- Creating a One-Time Vendor (Receipt Book)
- Creating a Customer (Receipt Book)
- Voiding a Receipt
Maintenance > Vehicle Sales Maintenance
- Creating Fixed Entries (Vehicle Sales Maintenance)
- Add a New Make or Model to a Deal Posting Template
- Creating a Deal Posting Template
- Structuring the Deal Posting Order
- Deleting a Deal Posting Template
- Adding Products to a Deal Posting Template
- Adding Lenders to the Vehicle Sales Maintenance Screen
Accounts Payable > Accounts Payable
- Posting a Payable
- Voiding an Unpaid Payable (Accounts Payable)
- Creating a Payable
- Printing Checks (Accounts Payable)
- Accounts Payable - Payment Processing
Maintenance > Default Settings
Monthly > Statistical Data
Miscellaneous > Accessories Due
Accounts Receivable > Calculate Finance Charges
Reports > Schedule Reports
- Determining what is reporting to the Financial Statement
- Search all schedules for one control
- Utilizing Schedule Summary & Account Summary Reports
Monthly > Reporting Account Setup
- Inputting OEM Accounts Per the General Ledger
- Viewing Unreported Accounts with Balances
- Inputting OEM Accounts Per Financial Statement
Miscellaneous > Reopen Parts & Service Tickets
Maintenance > Automatic Entry Maintenance
- Exporting a Journal’s Automatic Entries
- Deleting an Automatic Entry Template
- Creating Automatic Entries by Journal