Dominion DMS Help Center

Back to home

Dominion DMS Help Center

Accounting Module

Accounting Module

How-to articles on the setup and use of key screens for General Ledger, banking, A/R, A/P, reports, and maintaining employee records in Accounting.

General Ledger - Journals

Isolating and Reversing a Batch

Printing the Journal Credit/Debit (CR/DR) Report

Searching for a Period

End of Year End Checklist (Accounting and Payroll)

Exporting Journals

Using the Grid Search, Search Filters, and Filter By Range (Journals)

Removing the Grid Search, Search Filters, and Filter By Range

Viewing Schedules from the Journals screen

Printing Journals

See more

General Ledger - Schedules

Exporting Schedules

Viewing Journals from the Schedule screen

Using the Grid Search, Search Filters, and Filter By Range (Schedules)

General Ledger > General Ledger

Modifying the Yearly Forecast

Creating a New General Ledger Account

Marking an Account as Count Allowed

Viewing a General Ledger Account’s History

Modifying the Monthly Forecast

Filtering the Grid by Departments (General Ledger)

Assigning a Department in the General Ledger

Splitting an Account

Viewing a General Ledger Account’s Detail

Create a New Sales General Ledger Account

Create New GL Accounts for Cost of Sales

Jumping to an Account (General Ledger)

Inputting Reporting Accounts

Editing the Unit Amounts

Set up a Financial Statement Account

Changing a Control Type

Export the General Ledger

See more

General Ledger > Manual GL Posting

Import Posting Wizard

Saving a New Posting

Importing a Saved Posting

Year End Posting. 13th Month Financial.

Deleting a Saved Posting

Saving a Previously Saved Posting

Exporting a Posting

Posting a Manual GL Entry

VW / Audi - Warranty Credits

Warranty Credits Import

See more

General Ledger > Post Vehicle Sales

Edit the Posting of a Deal

Posting a Deal

Add a We Owe to a Posted Deal

Preventing Deal Editing

Reversing a Posted Deal

Viewing the Deal (Post Vehicle Sales)

Marking a Deal as Posted (Post Vehicle Sales)

Allow Deal Editing

Calculating Commission (Post Vehicle Sales)

Exporting the Grid (Post Vehicle Sales)

Exporting the Deal Posting

Viewing Open Repair Orders (Post Vehicle Sales)

See more

General Ledger > Schedule Reconciliation

Creating and Posting a Reconciliation

Cash and Bank > Manual Checks

Creating a Customer (From Cash and Bank)

Creating a One-Time Payee

Creating a Vendor (From Cash and Bank)

Writing a Check (Users with Only One Bank and One Account)

Writing a Check (Users with Multiple Banks and/or Accounts)

See more

Cash and Bank > View Check Register

MICR Check Printing

Printing a Check Copy

Exporting the Grid (View Check Registers)

Customizing the Grid (View Check Registers)

Using the Grid Search (View Check Register)

Voiding a Check (Accounting)

Voiding and Reprinting a Check

Positive Pay

See more

Cash and Bank > Reconcile Checking Accounts

Reconciling a Bank Account

Reconcile Checking Accounts

Cash and Bank > 1099s

Processing 1099s

Cash and Bank > Check Register Report

Create a Voided Checks Report

Accounts Receivable > Customers

Adding Additional Addresses (Customer Record)

Add a VIN number to a Customer Record

Creating a Vendor Record from a Customer Record

Establishing a Ticket Limit

Establishing an A/R Limit

Assigning Parts and Service Codes (Customers)

Flagging a Customer (Service or Accounting)

Deactivating a Customer

Assigning a Price Code (Customers)

Viewing and Exporting a Customer’s A/R History

Assigning Parts and Service Discounts (Customers)

See more

Accounts Receivable > Receipt Book

Completing the Daily Deposit (Receipt Book)

Creating a One-Time Vendor (Receipt Book)

Creating a Customer (Receipt Book)

Voiding a Receipt

Accounts Receivable > Receipt Book Report

Creating a Vendor (Receipt Book)

Accounts Receivable > Statements

Running A/R Statements

Accounts Receivable > Calculate Finance Charges

Voiding Finance Charges

Calculating and Posting Finance Charges

Accounts Payable >Vendors

Putting a Vendor on Hold

Assigning an A/P Account (Vendor)

Assigning a Discount

Assigning the Day Due for Cutting A/P Checks

Edit Vendor to Print A/P Checks

Assigning a P/O Account (Vendor)

Marking a Vendor for 1099

Creating a Vendor (Accounts Payable)

Inputting the Net Days

Vendor A/P Terms

See more

Accounts Payable > Purchase Orders

Printing a Purchase Order

Posting a Purchase Order

Voiding an Unposted Purchase Order

Creating a Purchase Order (Accounts Payable)

Approving a Purchase Order

Paying a Sublet

See more

Accounts Payable > Accounts Payable

Posting a Payable

Voiding an Unpaid Payable (Accounts Payable)

Creating a Payable

Printing Checks (Accounts Payable)

Reports > Schedule Reports

Determining what is reporting to the Financial Statement

Search all schedules for one control

Reports > Chart of Accounts

Chart of Accounts Report with reporting columns for each OEM

Reports > Trial Balance

Trial Balance Report

Monthly > Financial Statement

Unlocking a Period (Financial Statement)

Printing the Financial Statement

Submitting the Financial Statement to the OEM

Calculating the Monthly Financial Statement

Run a Financial Statement

See more

Monthly > Statistical Data

Locking a Period ( Financial Statement)

Statistical Data

Monthly > Reporting Account Setup

Inputting OEM Accounts Per the General Ledger

Viewing Unreported Accounts with Balances

Inputting OEM Accounts Per Financial Statement

Monthly > Open/Close Periods

Opening a Period

Closing a Period

Monthly > Post Automatic Entries

Posting Automatic Entries

Miscellaneous > Title Tracking

Completing a Title Tracking

Creating a Title Tracking

Miscellaneous > Accessories Due

Canceling an Accessories Due

Completing an Accessories Due

Archiving an Accessories Due

Miscellaneous > Reopen Parts & Service Tickets

Reopening a Parts Invoice

Reopening a Repair Order

Viewing the Batch Posting

Miscellaneous > Customer Merge

Customer Merge

Maintenance > Employees

Assigning Positions

Modifying Rate Levels for a Technician

Changing a Log-in Email (Employee Record)

Assigning a Commission Schedule

Creating and Editing an Employee Record

Resetting an Employee’s Password

Terminate an Employee (Payroll and Accounting)

Assigning Permissions and Roles (Employees)

Assigning a Manager (Employee Record)

Inputting the Default Hourly Rate for Technicians

Sending the Email Invite

Reactivate an Employee Record

Linking to a Customer Record (Employees)

Inputting DCS ID Information

Assigning Companies

Hide/Un-Hide Social Security and Drivers License numbers

Assigning Skill Levels to a Technician

Marking to Include in Lists (Employees)

Export Employee Information

See more

Maintenance > Roles

Deleting a Role

Exporting Roles

Editing a Role’s Permissions

Editing a Role Name

Creating a Role

See more

Maintenance > Journal Maintenance

Creating a Journal

Creating a Journal Posting Template

Maintenance > Schedule Maintenance

Creating a Schedule

Changing the Schedule Type

Deleting a Schedule

Scheduling an Account

Changing the Balance Type

See more

Maintenance > Bank and Checking Maintenance

Adding a Bank (Bank and Checking Maintenance)

Modifying the Next Check Number

Deactivating a Bank Account

Adding a Bank Account (Bank and Checking Maintenance)

Changing Printers (Bank and Checking Maintenance)

Require Void Reasons (Accounting)

See more

Maintenance > Daily Report Maintenance

Creating a Doc Report (Daily Report Maintenance)

Exporting a Doc Report Setup

Assigning a Department to a Doc Report

Add new Accounts to the Daily Report

Copying a Doc Report

Deleting a Doc Report (Daily Report Maintenance)

See more

Maintenance > Automatic Entry Maintenance

Exporting a Journal’s Automatic Entries

Deleting an Automatic Entry Template

Creating Automatic Entries by Journal

Maintenance > Vehicle Sales Maintenance

Creating Fixed Entries (Vehicle Sales Maintenance)

Add a New Make or Model to a Deal Posting Template

Creating a Deal Posting Template

Structuring the Deal Posting Order

Deleting a Deal Posting Template

Adding Products to a Deal Posting Template

Adding Lenders to the Vehicle Sales Maintenance Screen

See more

Maintenance > Service Account Codes

Creating a Service Account Code

Deactivating a Service Account Code

Updating the default Price Codes on an Account code

Maintenance > Parts Account Codes

Deactivating a Parts Account Code

Creating a Parts Account Code

Maintenance > Payment Types

Creating a Cash Payment Type

Creating an Internal Payment Type

Creating a Manual Credit Card Payment Type

Deleting a Payment Type

Creating an Online Payment Type

See more

Maintenance > Financial Statement Maintenance

Deleting a Financial Statement

Setting Up a Financial Statement

Maintenance > Default Settings

Hat Number Required

Edit the Pack Default

Accounts Receivable > Aged Analysis Report

Aged Analysis Report