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Voiding a Payroll Check

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Payroll > Payroll Process > Void Payroll Checks

  1. Filter/Sort and select the Payroll check to be voided from the grid of Completed checks.

  2. Click on the Completed Check row to add that item to the Checks to be Voided grid below.

NOTE: Only checks in the same payroll run may be voided at the same time.

· To remove a selection in the Checks to be Voided section, Select the check from the Checks to be Voided grid and then click the [Clear Item] button in the Action Ribbon to prevent it from being voided. The [Clear All] button removes all checks from the Checks to be Voided grid.

ACH direct deposit checks require a reversing NACHA file to send to the bank.

3. Click on [Generate ACH] in the Action Ribbon.

· Answer [Yes] to confirm that you want to create a Reverse ACH file and that you have been reminded to Void the payroll entries in a separate step.

· Save and forward the reversing NACHA file as required by your bank.

4. Click [Reverse Post] in the Action Ribbon.

· Answer [Yes] when prompted to confirm that you want to Reverse Post these payroll entries and that you have been reminded that you still need to Void the item(s) in a separate step.

· A Successful Posting message including Company Number, Batch Number, and a list of affected accounts and controls is provided.

5. Select the Check to Void in the Checks to be Voided grid again.

6. Click [Void Selected] in the Action Ribbon.

· Answer [Yes] when prompted to confirm that you want to Void these payroll entries and that you have been reminded that you also must Reverse Post the item(s) in a separate step.

7. Select the check to be voided. Click on [Print Check Stub].

· Answer [Yes] to confirm that you want to Print Check Stubs for these Payroll Entries.

8. Open the PDF to save to your PC or Print.

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