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Print W2 (Payroll)

The current payroll year must be archived before W2's may be printed. (see Archive Current Year)

 

Generate the Report 

  • Navigate to Payroll > Reports > Year End > W2s > Create/Edit/Export W-2s

  • Click the [Generate W-2s] button in the action ribbon to Create the W2 run.

  • Review the run.

Best practices include printing a 4up practice run on plain paper.

  • Navigate to Payroll > Reports > Year End > W2s > Print 4 Up Plain Paper to open the Report Parameters window.

  • Click the [Run Report] button.

  • Confirm all data before printing the final W-2 run.

Make Adjustments

Navigate to Payroll > Reports > Year End > W2s > Create/Edit/Export W-2s

  • Make any adjustments to amounts and codes as needed.

Print the Pre-printed Forms

  • Navigate to Payroll > Reports > Year End > W2s

  • Load Pre-printed forms or plain paper in the printer.

  • Select to Print 4 up, 2 up, or 4 up Plain Paper for your final print run.
Once all additional changes have been made, click the [Finalize W-2s] button in the Action Ribbon. 

 

Changes are not permitted after the W-2 run has been finalized.
 

Export W-2s

  • Navigate to Payroll > Reports > Year End > W2s

    Click the [Export W-2s] button in the Action Ribbon to create the file you will upload to the Social Security Administration.